HD Supply Office Administrator/Administrative Assistant in Austin, Texas
We're seeking an Administrative Assistant to provide administrative support to our fast paced distribution team in Austin, TX. The successful candidate will be responsible for answering phones, greeting visitors, running reports, scheduling conference rooms, assisting with on boarding new associates and other tasks as assigned.
Shift: Monday through Friday, 8am start (must be flexible)
Location: 4401 Freidrich Ln, Austin, TX 78744
Major Tasks, Responsibilities and Key Accountabilities
Tracks and updates time in Kronos for associates' hours, vacation, sick time and personal days.
Runs daily, weekly and monthly reports for freight audit, stock receipts and other reports that are relevant to position
Sets up new job accounts for customers and maintain accounts receivable files on customers.
Creates manifests to track items customers purchase.
Prepares and codes invoices. Matches customer pick up and delivery tickets for accuracy.
Provides operation support as assigned by manager.
Answers multi-line phone and routes calls to appropriate personnel.
Ability to multi-task in fast paced environment.
Broad computer knowledge including Microsoft Office Suite (Excel, Outlook, Word).
Ability to maintain and store confidential documents.
Most of the time is spent sitting in a comfortable position but must be able to occasionally withstand extreme heat/cold, noises and fumes.
HD Supply Offers:
Benefits Eligibility after 90 days (Medical, Life, Dental, Vision, 401k)
Monday – Friday Schedule
14 Days of Paid Time Off (Vacation, Personal, Floating Holidays, Wellness Day)
Opportunities for Performance and/or Referral Bonuses
Opportunities for Career Growth
HD Supply (NASDAQ:HDS) (www.hdsupply.com) is one of the largest industrial distributors in North America. The company provides a broad range of products and value-add services to approximately 500,000 customers with leadership positions in maintenance, repair and operations and specialty construction sectors. Through approximately 260 locations across 36 states and six Canadian provinces, the company's approximately 11,000 associates provide localized, customer-driven services including jobsite delivery, will call or direct-ship options, diversified logistics and innovative solutions that contribute to its customers' success. With an active commitment to the communities in which we operate, HD Supply associates are part of a thriving organization that supports the virtues of wellness, diversity and inclusion – all of which are top priorities for the company. Equally as important is empowering our associates to grow professionally while providing competitive benefits and compensation. If you’re ready to find a rewarding career and achieve your full potential with a growing industry leader, HD Supply is ready for you!
Job Description & Qualifications
Job Summary Perform various day-to-day administrative duties to provide support to the operation. Major Tasks, Responsibilities, and Key Accountabilities Tracks and updates time in Kronos for associates' hours, vacation, sick time, and personal days. Runs daily, weekly, and monthly reports for freight audit, stock receipts, and other reports that are relevant to the position. Sets up new job accounts for customers and maintains accounts receivable files on customers. Creates manifests to customer purchases. Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy. Provides operation support as assigned by manager. Answers multi-line phone and routes calls to appropriate personnel. Nature and Scope Refers complex, unusual problems to supervisor. Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor. None. Work Environment Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. Typically requires overnight travel less than 10% of the time. Education and Experience HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.
Preferred Qualifications & Job Specific Details
Job Locations US-TX-Austin
Posted Date 3 months ago (8/20/2021 8:24 PM)
Job ID 2021-45952
Business Unit Facilities Maintenance
Functional Area Clerical/Administrative
Remote Position? No
Position Type Full-Time
Posting Location : Postal Code 78758
HD Supply is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. HD Supply considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.